Terms & Conditions and Privacy Consent

1. Collection of Personal Information 

By submitting your information, you consent to the collection, storage, and use of your personal information by the Royal Australian College of General Practitioners (RACGP) for the purposes of: 

  • Registering your interest in participating in our program of work; 

  • Communicating with you regarding your registration and story; and 

  • Complying with legal and regulatory obligations. 

The personal information we collect may include your name, email address, phone number, postal address, organisation, job title, photographs of you, audio and video recordings of you, and any other information you voluntarily provide, including information of a third party. You are responsible for ensuring that where information of a third party is provided by you, you have obtained any necessary consents. You indemnify the RACGP against any third party action resulting from failure to obtain necessary consents. 

2. Privacy 

Your personal information will be handled in accordance with our Privacy Policy available on the RACGP website, and applicable privacy laws. 

We will not sell or distribute your personal information to third parties except that you consent to us sharing your information on a no cost basis with trusted service providers who assist us in this program of work. The RACGP will only share your personal information with providers who are bound by appropriate confidentiality and privacy obligations. 

3. Photography, Video and Media Consent 

By participating in our activities, or submitting photographs or videos to us, you acknowledge and agree that: 

  • photographs, video recordings, audio recordings, and other media may be captured during the event or activity; 

  • the RACGP may use, reproduce, publish, distribute, and display these images, recordings, and related content for promotional, educational, marketing, advertising, and communication purposes. The RACGP will not alter any images of persons or recordings of persons. The RACGP may however edit backgrounds or other environs in which an image appears, or may add supplementary text, images or audio, such as closed captions or background music for example, or may resize, crop or redesign an image for formatting purposes; 

  • the RACGP will not alter any images, recordings or related content in such a way as to render them defamatory, misleading and deceptive or potentially in breach of any law; ; 

  • the RACGP may use Artificial Intelligence tools in the production process for the creation of media material, always subject to the restrictions described in these dot points; 

  • these materials may appear on our website, social media platforms, printed publications, digital marketing materials, presentations, advertisements, events, exhibitions and other promotional media; 

  • where you are the intellectual property right holder in any photograph, video or audio recording or other media you grant the RACGP a royalty-free, perpetual, and non-exclusive licence to use those materials for these purposes within Australia. You acknowledge that the RACGP cannot prevent third parties using these materials in overseas jurisdictions; and 

  • you understand that you will not receive payment, royalties, or other compensation for the use of your materials. 

4. Withdrawal of Consent 

You may request that future use of your personal information or identifiable images cease by contacting marketing@racgp.org.au. Upon receiving your withdrawal of consent, the RACGP will remove all requested personal information from current websites and other media within 20 business days. 

If you withdraw your consent, you agree that the RACGP is not obliged to remove materials that have already been published in printed publications, archived materials, or content that has already been shared online. 

5. Data Security 

We take reasonable steps to protect your personal information against unauthorised access, disclosure, alteration, or destruction. 

6. Your Rights 

Subject to applicable law, you may request to: 

  • Access your personal information; 

  • Correct inaccurate information; 

  • Request deletion of your information where legally permissible; and 

  • Withdraw consent for future processing where consent is the legal basis. 

Requests can be made by contacting marketing@racgp.org.au  

7. Acceptance 

By submitting your information, or participating in our activities, you confirm that you: 

  •  have read and understood these Terms & Conditions; 

  •  consent to the collection and use of your personal information as described above; 

  •  consent to the use of your photographs, videos, and recordings for promotional and marketing purposes; and 

  • are at least 18 years of age, or, if under 18, a parent or legal guardian has provided consent on your behalf.